Being a good manager is a prerequisite to running an efficient team, but it is not the only reason a team is efficient. No. The reason a team is efficient does not come down to one person but rather is the result of inter-team dynamics, optimized processes, structured team engagements and a mindset of time and quality consciousness throughout the team.
So how do you get your team there?
First, let’s look at what the dictionary says:
As you can see, efficiency can apply to both an individual and a system (team) level.
Relating this to the business environment, efficient teams are an organized group of competent individuals working together toward a shared goal to produce quality outputs as much as possible, without wasting time, energy or money.
Let’s break that down. What you are after is a way to ensure your team:
- Is organized
- Is appropriately skilled
- Works well together
- Has a shared vision or objective
- Is motivated to perform
- Operates in an environment conducive to efficiency
That breakdown is nice and sensible but still doesn’t tell you how to achieve efficiency in your team.
Here are the top 13 ways to help your team crank out amazing work in the shortest possible time.
1. Optimize Your Processes
Before you do anything with your team, ensure the processes that affect and are affected by your team are optimal. Here you will find it is useful to draw up a step-by-step flow of what needs to happen for each task your team is responsible for.
You can use diagrams or sentences – whatever helps you surface the inefficiencies in their day to day workflow. Assign a time and the perceived effort it takes to complete a step in each task, so you can identify any gaps, bottlenecks or skill issues.
Tip! Delegate this task to the people who lead/manage/work most often in each area or task. This will help your team feel included in any new process formulation and get them thinking about ways to create a more efficient process.